TechToolsBlogBack by popular demand.

Our annual and updated list of favorite tech tools we use to run our small business.

Drum roll please…

Business Apps

  • Actionplanr: Collaboration Planning and Task Management Tool for getting things done. We will soon be retiring our desktop version, but not to worry, the Web Mobile version is coming in 2015. Get your Beta Invite here. 
  • Evernote: For taking notes, especially on the go
  • ScreenFlow: For creating high-quality software demos, tutorials, app previews, training, and presentations
  • Dropbox: For sharing large files over the internet
  • FreshBooks: For consultants who bill for their time.
  • ChronoMate for tracking time for Freshbooks
  • Keynote or Powerpoint: For creating presentations
  • MadMimi: Email Service Provider. For sending e-newsletters
  • Yesware: Email for salespeople and if you are a solopreneur, you are a salesperson
  • Web password management. For when you get tired of trying to remember all those passwords
  • 1Password: App password management. For when you get tired of trying to remember all your passwords for those apps
  • TimeOut: To remind us to step away from the computer and take a break
  • Mac Preview: For Screenshots  or Command (⌘)-Shift-3 fullscreen screenshot, Command (⌘)-Shift-4, press the Space bar, move the camera pointer over the area to highlight it, and then click. Go to for complete list of screenshot shortcuts
  • Mail Tab Pro: For Mac Gmail client application
  • Microsoft Word 2011 for Mac –  Compatibility with customers who use Word
  • Microsoft Powerpoint 2011 for Mac – Compatibility with customers who use Powerpoint
  • Microsoft Excel 2011 for Mac – Complex spreadsheets, spreadsheet creation then upload to Google Spreadsheet, compatibility with customers who use Excel
  • and RSS Reader for all my favorite blogs
  • Google Alerts: Email updates of the latest relevant Google results based on your queries.
  • Google Analytics: Website Analytics

 Screen Sharing and Remote Access To Another Computer

Google Apps for Business

Video Conferencing

  • Google Hangouts:For connecting with our virtual team.
  • Skype: We use Skype a lot to conduct interviews and connect with virtual team members.

Website Browsers

  • Primary Web Browser: Google Chrome If you are running ads on Facebook, you need Chrome to use Facebook’s Power Editor
  • Secondary Web Browser: Firefox
  • Secondary Web Browser for testing websites: Safari and Safari Mobile for iPhone and iPad
  • Secondary Web Browser for testing websites: Internet Exploxer


  • ScreenFlow: Screencasts, online training videos,  and video editing
  • iMovie: Video editing software
  • Pixelmator: Image Editor instead of Photoshop (only $39)
  • Video sharing platform
  • Video sharing platform



  • Airfoil: To send wireless sound to other computers, mobile devices, and stereo equipment
  • Audacity: Sound editing

Website, Plug-ins, and Web hosting

  • : Easy to use website
  • Studiopress: Website templates
  • GetPremise: Landing pages for website
  • Keyword optimization for blogging
  • Purchasing and managing domain names, DNS, shared hosting
  • – Virtual Private Servers
    • Hosting some of our WordPress websites
    • Ruby on Rails Application servers
    • MySql Database Servers
    • Test Servers
    • Virtual Private server for Actionplanr Desktop
    • Virtual Private server for our GEMS system (Cloud Software).

Social Networking Platforms

Live Streaming Platform

Business Phone Lines

Hardware Tools

Software Development Tools

Bonus: Books and Blogs

  • Startup Land by Mikkel Svane, Founder and CEO of ZenDesk (2015 read)
  • The Lean Series by Eric Ries (currently reading)
  • KissMetrics Online Marketing Blog
  • Social Media Examiner Social Media Blog
  • Moz SEO Marketing blog
  • Hubspot Inbound Marketing blog
  • Buffer – A blog on social media and productivity

With technology constantly changing, there’s no doubt that we might have missed some great tools, so please post your favorite small business tech tools in the comments below. We’d love to hear from you.

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